Ziflow pricing in 2026 runs from $0 to $329 a month on the published plans, billed yearly: Free ($0 for 2 users and 2 GB), Standard ($199 a month for 15 users, 1 TB and 2 approval stages), Pro ($329 a month for 20 users, 2 TB and 3 stages) and Enterprise on a custom quote. Monthly billing costs more: $249 for Standard and $399 for Pro. Ziflow is an online proofing platform for review and approval of creative work across 1,200+ file types, and it prices per account rather than per seat, with unlimited free reviewers on every plan. Brault, the creative file management platform behind this guide, prices review differently, by storage, and the comparison below shows where each model fits.
The figure that circulates in search summaries, "around $249 a month", is Ziflow Standard on monthly billing; the yearly rate is $199. This guide lists every plan as published on Ziflow's pricing page on 2026-10-29, what each one includes, what costs sit outside the plan, and what a 5-person and a 20-person team pay in a year. For the whole category, read the online proofing software guide; for the video side, Frame.io pricing and the best Frame.io alternatives.
How much does Ziflow cost in 2026?
Ziflow publishes four plans on ziflow.com/pricing, verified on 2026-10-29. Three have a list price and one is quoted. Every plan includes unlimited proofs and unlimited reviewers inside and outside the organization; what changes between plans is the number of users who create and manage proofs, the storage, and how many workflow stages a proof can pass through.
| Plan | Yearly billing | Monthly billing | Users included | Storage | Workflow stages |
|---|---|---|---|---|---|
| Free | $0 | $0 | 2 | 2 GB | 1 |
| Standard | $199 a month ($2,388 a year) | $249 a month | 15 | 1 TB | 2 |
| Pro | $329 a month ($3,948 a year) | $399 a month | 20 | 2 TB | 3 |
| Enterprise | Custom | Custom | 25+ | 4 TB+ | Unlimited |
Prices in USD, verified 2026-10-29 on ziflow.com/pricing. Ziflow's FAQ states a 20% yearly discount on Standard and 17.5% on Pro. Users are added in packs of 5, which also raise storage; the pack price is not published.
Buyer-reported figures run higher than the list. Vendr, a procurement platform that records what its customers paid, shows a median Ziflow contract of $5,835 a year, with a range of $3,497 to $7,035 (page checked 2026-10-29). That median sits above the Pro list price of $3,948 a year, so the typical recorded deal is larger than a list-price Pro account. Vendr also lists a yearly subscription with a 20% discount and a monthly option, consistent with Ziflow's own FAQ.
What does each Ziflow plan include?
Each Ziflow plan includes everything in the plan below it, plus a block of proofing, workflow and governance features. The core review tools (markup, versions, side-by-side and overlay comparison, comment threads) are on every plan, including Free.
| Plan | What it adds | Audit trail |
|---|---|---|
| Free | 1,200+ file types, unlimited versions, pixel-level version comparison, public proof links, Adobe Creative Cloud plugins, two-factor sign-in | None; proofs open for 60 days |
| Standard | Multiple static assets per proof, bulk proof creation, folders, deadlines and manual reminders, proof briefs, basic intake forms, email and chat support | 90 days |
| Pro | Multiple rich media assets per proof, folder share links and permissions, color separation, custom comment labels, resolved comments, minor versions, branded intake forms, decision reasons, integrations with Asana, monday.com, Dropbox, Google Drive, SharePoint, Slack and Microsoft Teams, 24/7 support | 1 year |
| Enterprise | Campaign-level reviews, ReviewAI, automatic deadline reminders, custom fields, electronic signatures, white-label proof viewer and custom domain, guest MFA, SAML SSO and SCIM, IP allowlisting, custom onboarding, negotiated SLA | Lifetime |
Feature lists as published on ziflow.com/pricing, verified 2026-10-29.
Two limits are easy to miss. Standard and Pro allow one active workflow template at a time (you can save more, but only one runs), and unlimited templates are an Enterprise feature. Ziflow's ReviewAI, which applies pass or fail checks to checklist criteria during review, is listed as "Contact us" and sits on Enterprise.
Is there a Ziflow free plan?
Ziflow has a permanent Free plan at $0 with no credit card, aimed in Ziflow's words at "creatives and freelancers". It includes 2 users, 2 GB of storage, unlimited proofs and reviewers, a single workflow stage and the full set of file types. The constraints are workflow templates (none: each proof is configured from scratch) and history: proofs are accessible for 60 days from creation, while paid plans keep them for as long as the subscription runs.
Standard and Pro also carry a "Try it free" button, and Ziflow's page offers a free trial without a credit card; the trial length is not stated on the pricing page. Ziflow's FAQ says subscriptions are paid monthly or yearly, that editions can be changed from the Settings menu, and that cancellation goes through an account administrator contacting Ziflow support.
Does Ziflow charge per user?
Ziflow charges per account, not per user: Standard includes 15 users and Pro includes 20, and reviewers never need a license, inside or outside the company. A "user" in Ziflow is someone who creates and manages proofs. Past the included block, users come in packs of 5, and each pack also adds storage. Ziflow does not publish the pack price, so the cost of the 16th user on Standard or the 21st on Pro is a question for Ziflow's sales team.
The per-user equivalent depends on how full the account is. At capacity, Standard works out to about $13 per user a month ($199 divided by 15) and Pro to about $16 ($329 divided by 20). A 5-person team on Standard pays the same $199, about $40 per person a month. Flat account pricing rewards teams that fill the seats; a small team pays for capacity it does not use yet.
What does Ziflow cost a 5- and a 20-person team per year?
A 5-person team pays $2,388 a year on Ziflow Standard billed yearly, and a 20-person team pays $3,948 a year on Pro, because Standard stops at 15 users. Neither fits the Free plan, which stops at 2. Per year, with Frame.io, PageProof and Brault for scale:
| Team |  Ziflow |
 Frame.io |
 PageProof |
 Brault |
|---|---|---|---|---|
| 5 people | $2,388 (Standard yearly; $2,988 monthly) | $900 (Pro, $15 per member, monthly) | $2,499 (Team, flat) | $888 (Growth, 4 users + 1) |
| 20 people | $3,948 (Pro yearly; $4,788 monthly) | Enterprise quote (Team stops at 15 members) | $2,499 (Team, flat) | $1,608 (Growth, 4 users + 16) |
Per year, USD, list prices verified 2026-10-29 on ziflow.com/pricing, frame.io/pricing and pageproof.com/pricing. Ziflow: 1 TB on Standard, 2 TB on Pro. Frame.io Pro includes 2 TB plus 2 TB per extra member, up to 5 members. PageProof Team includes unlimited storage. Brault Growth: $70 a month for 5 TB with 4 users included and $4 per extra user, billed annually ($85 a month month to month).
The columns buy different things. Ziflow's price buys a proofing workflow: sequential or parallel approval stages, decision tracking, audit trails, color separation for print and review of live websites and HTML5 banners. Brault's price buys a creative file library with review inside it: 5 TB of storage, AI search across 50+ formats, Boards for tracking work, branded sharing and transfers up to 250 GB. A team that needs both an approval engine and a library pays for two tools on the Ziflow side and one on the Brault side; a team that needs recorded multi-stage sign-off gets it on Ziflow and not on Brault.
Hidden costs to check before signing
- Users past the included block. Standard stops at 15 users and Pro at 20; more come in packs of 5 at a price Ziflow does not publish. Ask for the pack price, and the storage each pack adds, before the team grows into it.
- Monthly billing. Paying month to month costs $600 more a year on Standard ($249 against $199) and $840 more on Pro ($399 against $329). The yearly rate assumes a twelve-month commitment.
- Features that only Enterprise unlocks. More than 3 workflow stages, more than one active template, SSO and SCIM, the white-label proof viewer, automatic reminders, electronic signatures and ReviewAI are Enterprise features with no list price. If the approval process needs any of them, budget for a quote, not for Pro.
Is Ziflow worth the price?
Ziflow is worth its price for teams whose approvals are formal: several stages, named decision makers, deadlines, and an audit trail someone will ask for later. Agencies with client and legal sign-off, packaging and print teams that check color separations, and marketing teams in regulated industries get a workflow engine that a lighter review tool does not replace. At 15 to 20 users the per-user cost is in the $13 to $16 range, which is competitive for that depth.
Worth it
Teams of 10 to 20 proof managers with multi-stage approvals, print or packaging checks, or compliance records that must survive an audit.
Compare first
Teams of 3 to 8 on Standard, paying for 15 seats and 1 TB. Price a year on Ziflow and on a lighter tool, and count how often a second approval stage is really used.
Different fit
Studios and freelancers whose approval is one client saying yes on a link, and who also need storage, search and delivery for the same files.
Ziflow vs lighter review tools: which fits your team?
Ziflow is one of the most complete proofing platforms on the market. It reviews 1,200+ file types, from images and Adobe files to documents, video, audio, live websites and HTML5 banners; it routes proofs through automated stages that run in sequence or in parallel; and it keeps decisions, reasons and an audit trail for each version. Those strengths are why it is the reference for regulated and high-volume approval work, as our video review software guide also notes.
Lighter review tools cover the review loop without the approval engine. Brault is one of them, built into a creative file management platform: timestamped comments on video and audio, drawing annotations (free draw, arrow, rectangle, ellipse) on images and video, version control with a comment thread per version, comment filtering by author, version and status, and mentions. A shared link set to the Review access level lets a client view, download and comment under their own name with no account and no seat, on every plan including Free. The approval state sits on the file as a property on a Board (for example Draft, In review, Approved, Delivered), visible to the whole team.
| Need | Ziflow |
Brault |
|---|---|---|
| Pinned comments and drawing on images and video | Yes, every plan | Yes, every plan |
| Free external reviewers without an account | Yes, unlimited | Yes, through a Review link |
| Automated multi-stage approval routing | 2 to unlimited stages by plan | No; status tracked on Boards |
| Audit trail export, e-signatures | Yes (audit trail on paid plans, e-signatures on Enterprise) | No |
| Color separation, live website and HTML5 proofs | Yes | No |
| Storage library, AI search, large transfers | Proof storage only (1 TB to 4 TB+) | 2 GB to 5 TB, AI search across 50+ formats, transfers up to 250 GB |
| Entry paid price | $199 a month billed yearly | $4 a month (Lite), $12 (Pro), $70 (Growth), billed annually |
Ziflow features verified 2026-10-29 on ziflow.com/pricing. Brault features per the Brault help center and brault.app/pricing; Brault Free includes review links, comments, annotations and versions.
The deciding question is what happens after the comment. If a proof has to pass internal, legal and client stages in order with a recorded decision at each, Ziflow does that job and Brault does not. If approval is one client saying yes, and the same files then need to be found, versioned and delivered, a lighter tool inside the library avoids paying for a workflow engine the team will not use.
What are the alternatives if Ziflow pricing doesn't fit?
The alternatives split by what a team needs from review: another flat-rate approval platform, a per-seat video review tool, or review built into the file library.
- Best forDesign and marketing teams that want flat-rate proofing with unlimited storage
- PricingTeam $2,499 a year or $249 a month; Team Plus $4,999 a year (verified 2026-10-29)
- Free planNo free plan; free trial on request
- Watch outSingle sign-on and advanced co-branding start on Team Plus
- Best forVideo teams in Premiere Pro and After Effects that need Camera to Cloud
- PricingPro $15 and Team $25 per member a month, 13% off yearly (verified 2026-10-29)
- Free planYes, 2 members, 2 GB, 2 projects
- Watch outPer member; Pro stops at 5 members and Team at 15
- Best forCreative teams that want review, storage, AI search and branded delivery in one plan
- Pricing$12 a month on Pro (2 TB, up to 3 users), $70 a month on Growth (5 TB, 4 users included), billed annually
- Free planYes, 2 GB, with comments, annotations, versions and review links
- Watch outNo multi-stage approval routing or audit export; Pro tops out at 3 users
If the per-account price is the problem, Brault prices by storage on a public page: $0 (Free, 2 GB), $4 a month (Lite, 200 GB, single user), $12 a month (Pro, 2 TB, up to 3 users at $8 each) and $70 a month (Growth, 5 TB, 4 users included, $4 per extra user), billed annually ($5, $15 and $85 month to month), with extra storage at $9 per terabyte a month. Every plan includes frame-accurate comments and drawing annotations, versions, client review links, AI search across 50+ formats, Boards and Brault Transfer. Ziflow keeps the edge on approval routing, compliance records and proofing formats such as live websites and HTML5 banners; the online proofing software guide compares ten approval tools side by side, and Frame.io vs Brault covers the video review case.
Frequently asked questions
How much does Ziflow cost in 2026?
Ziflow costs $0 to $329 a month on its published plans in 2026, billed yearly: Free ($0, 2 users, 2 GB, 1 workflow stage), Standard ($199 a month, 15 users, 1 TB, 2 stages) and Pro ($329 a month, 20 users, 2 TB, 3 stages). On monthly billing Standard is $249 and Pro is $399. Enterprise (25+ users, 4 TB+, unlimited stages) is quoted by sales. Reviewers are free and unlimited on every plan. Prices verified on ziflow.com/pricing on 2026-10-29.
Does Ziflow have a free plan?
Yes. The Ziflow Free plan costs $0 with no credit card and includes 2 users, 2 GB of storage, unlimited proofs and reviewers, one workflow stage, review of 1,200+ file types, unlimited versions and pixel-level version comparison. Proofs stay accessible for 60 days and there are no workflow templates. Standard and Pro also offer a free trial without a credit card. Brault Free ($0, 2 GB) is another free option with comments, drawing annotations, versions and client review links that need no account.
Is Ziflow priced per user?
No. Ziflow prices per account with a block of users included: Standard includes 15 users for $199 a month billed yearly and Pro includes 20 users for $329 a month. Extra users come in packs of 5, which also add storage, and Ziflow does not publish the pack price. Reviewers never need a license. At full capacity Standard works out to about $13 per user a month and Pro to about $16; a 5-person team on Standard pays about $40 per person.
What is the difference between Ziflow Standard and Pro?
Ziflow Pro ($329 a month billed yearly) adds to Standard ($199): 5 more users (20 against 15), double the storage (2 TB against 1 TB), a third workflow stage, multiple rich media assets in one proof, folder share links and permissions, color separation, custom comment labels, resolved comments, decision reasons, integrations with Asana, monday.com, Dropbox, Google Drive, SharePoint, Slack and Microsoft Teams, a 1-year audit trail instead of 90 days, and 24/7 support. Both plans allow one active workflow template.
What is a cheaper alternative to Ziflow for a small team?
For a creative team that needs comments, drawing annotations, versions and client review links more than multi-stage approval routing, Brault is the lower-cost alternative: $0 (Free, 2 GB), $4 a month (Lite), $12 a month (Pro, 2 TB, up to 3 users) and $70 a month (Growth, 5 TB, 4 users included, $4 per extra user), billed annually. A 5-person team pays $888 a year on Brault Growth against $2,388 on Ziflow Standard billed yearly. PageProof ($2,499 a year flat with unlimited storage) and Frame.io ($15 per member a month on Pro) are other options.
Key takeaways
- Ziflow lists three priced plans in 2026, billed yearly: Free ($0, 2 users, 2 GB), Standard ($199 a month, 15 users, 1 TB, 2 stages) and Pro ($329 a month, 20 users, 2 TB, 3 stages); Enterprise is quoted. Monthly billing is $249 and $399.
- Pricing is per account, not per user: reviewers are free and unlimited, extra users come in packs of 5 at an unpublished price.
- A 5-person team pays $2,388 a year on Standard and a 20-person team $3,948 on Pro; Vendr reports a median contract of $5,835 a year.
- Unlimited stages and templates, SSO, white-label, e-signatures and ReviewAI are Enterprise features with no list price.
- Ziflow leads on multi-stage approvals, audit trails and 1,200+ proof formats; Brault covers comments, annotations, versions and client review links inside a file library from $0, at $888 a year for 5 people on Growth.
